1. INITIAL INQUIRY
Contact our office to check the availability of your desired date. Availability is limited, so be prepared with alternate dates and a clear sense of your event and its timeline. If your desired date appears open, you may place a tentative hold.
2. CHALLENGE PROCEDURE
If another party has a hold on your desired date, you may challenge their hold by submitting a challenge form along with a cashier’s check or money order for the rental deposit (75% of the full rental fee).
The challenged party will then have two business days to pay the rental fee or release the challenged date.
Only one tentative hold can be challenged at a time. If your challenge is successful, your deposit is not refundable and not transferable to another date.
Please email us at firstname.lastname@example.org to request a challenge form. Please note that we need both your challenge form and your deposit before we can initiate a challenge. Once the challenge procedure has begun, it can not be halted. We will contact you once the challenge has been initiated.
To confirm your date, submit a completed contract together with the rental deposit (75% of the full rental fee).
4. EVENT PLANNING
Prior to your event:
- Submit an event timeline, floor plan, list of vendors and proof of insurance.
- Pay the preliminary estimate of costs to cover labor, equipment, and additional fees and expenses.
- Secure needed permits, including from the San Francisco Fire Department.
5. SITE VISIT
Approximately three weeks prior to the event, your caterer and other vendors will be required to conduct a site visit with City Hall Events Office staff. Site visits are by appointment only, Monday through Friday, from 9:00 am to 4:30 pm.
6. PAY FINAL ESTIMATE